Medical English Editing

The growth of medical research, including clinical trials, is placing a massive strain on the editorial resources of scientific journals. Journals commonly reject manuscripts if the language is unclear, manuscripts that are not formatted according to the journal’s instructions for authors, or manuscripts that do not comply with established guidelines/recommendations. Manuscripts with these issues are rarely sent for editorial or peer review, and must be resubmitted once these issues have been corrected.

We will edit manuscripts in most clinical fields, especially diabetes, oncology, hepatology, nephrology, oncology, and epidemiology.

Our Medical English Editing Services include:

  • Editing of language and grammar to improve readability
  • Ensuring the manuscript text conforms to the journal’s style
  • Ensuring abbreviations (if any) are used in a consistent and logical manner, and all abbreviations used in tables/figures are defined
  • Checking all tables/figures are cited in the text and in the correct order
  • Editing tables and figures for consistency with the main text
  • Formatting citations and end-of-text references according to the journal’s instructions for authors
  • Checking whether relevant guidelines/recommendations have been met (e.g., ICMJE; CONSORT, PRISM, STROBE, SPIRIT)

Scientific editing includes one complimentary round of editing in case you have any questions regarding our editing, or if we have inadvertently changed the meaning of a sentence. Further rounds may incur additional fees, depending on the extent of the changes requested, and the reason for the changes.

Frequently Asked Questions

What are your service fees?

NZ$25 per 250 words (includes title page, all text, references, table/figure legends, and tables)

NZ$5 per figure (or panel, e.g., a,b,c)

NZ$50 setup fee

What is your service timeline?

All our jobs have a turnaround time of 7 working days for manuscripts up to 5000 words. For manuscripts exceeding 5000 words, we will add an extra day for each 2000 words in length. We want to ensure the editors are not rushed or under excessive pressure to provide a rapid turn-around. If multiple services are ordered at the same time, we may extend the turnaround time and notify you in the written quotation.

Do you offer rush or rapid services?

We do not currently offer rush or rapid editing services. We believe that such services often result in inferior editing quality due to high-pressure deadlines.

How do you edit the manuscripts?

Manuscripts should be sent to us as Microsoft Word documents. We will use tracked changes mode and the changes will be indicated using “sw.net”. Comments to the authors will be shown with green highlighting in square brackets and the relevant text underlined. We will not insert comments using the ‘insert comment’ tool because these are often hidden or get deleted with revisions to the manuscript.

How do you edit tables?

All tables should be inserted in Microsoft Word documents. We will edit the figures as necessary, indicating changes with red font. However, this is not always possible, so please compare the edited figures/tables with the original files to check the changes that have been made.

How do you handle peer reviewed manuscripts?

We can also edit manuscripts that have been revised according to peer review comments. We recommend that you revise the manuscript and show the changes made since submission using either tracked changes mode or highlighted text (to indicate new text) and strikethrough (to indicate deleted text). We will edit all text in the manuscript and the responses in the response letter. We will also update page and line numbers and ensure quoted text is consistent between the response letter and manuscript.

Previously edited manuscripts

If you are sending us a revised manuscript, please quote the original job number. We will quote at a rate commensurate with the new text.

Are you able to edit latex files?

Unfortunately, we are currently unable to edit latex files unless all of the latex commands and tags have been stripped from the manuscript. We find that the commands/tags and structure hinders editing and often introduces significant grammatical errors that can be missed or edited incorrectly.